Secretary to the Director: Office of the HOD

About

Perform general secretarial and administrative support for the Director: Office of the HOD. Grade 12 and a relevant NQF 5 Advanced Certificate are required; no experience is required. Job grade: Level 05. Salary: R237 453 per annum. Reference: 2026/COGHSTA/71. Duty station: Head Office (Mbombela).

How to apply

Apply online through the Provincial e-Recruitment Portal: https://erecruitment.mpg.gov.za. Register and create a profile, then submit a signed Z83 form and comprehensive Curriculum Vitae.

Responsibilities

• Perform general secretarial duties (Management of diary, travel and accommodation arrangements).
• Perform general administration of the Programmes/Directorates, including the arrangements and coordination of meetings.
• Draft Agendas, Record meetings discussions and provide minutes.
• Manage and prepare daily schedules of the Director.
• Create and maintain database and maintain a proper electronic and manual filing system.
• Draft routine reports, letters, and minutes, when required.
• Manage and coordinate incoming and outgoing correspondences.
• Handle the procurement of standard items like stationery, refreshments etc.
• Remain abreast with Policies, Legislation and Procedures applicable to ensure effective support to the receptive Programmes/Directorates.

Qualifications

• A National Senior Certificate (Grade 12) and a recognised Advanced Certificate at NQF level 5 in Secretarial/ Administration or relevant qualification.
• No experience required.
• Special skills requirements (Skills needed): Planning and Organizational skills, Good communication skill (Ability to communicate well with people at different levels). The ability to be creative and innovative. Ability to work under pressure and be able to meet deadline. Computer literacy (Microsof
• Skills and Competencies: Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette. Computer literacy. Sound organizational skills. High level of reliability. Written communication skills. Ability to act with tact and