Secretary

About

Provides secretarial support to a Director at the Defence Material Division. Requires Grade 12/NQF 4; no experience is required. Job grade: Level 05. Salary: R237 453 – R279 708 per annum. Reference: DMD/35/41/26. Duty station: Defence Material Division, Erasmuskloof Pretoria.

How to apply

Submit a signed and dated new Z83 form and detailed CV to Department of Defence, Private Bag X910, Pretoria, 0001; hand-deliver to Armscor Building, c/o Nossob and Boeing Street, Erasmuskloof, Pretoria; or email Devanderan.Muthiyalu@dod.mil.za.

Responsibilities

• Provide a secretarial support, record appointments and events and manage the Directors dairy.
• Receive telephone calls and refer to the correct role players if not meant for the Director.
• Provide secretarial functions in board meetings.
• Write/ type documents, memos, letters and reports.
• Compile agenda’s and take minutes during meetings.
• Compile minutes correctly.
• Deal with classified files and documents.
• Arrange meetings and events for Director.
• Process the travel and subsistence claims for the Director.
• Identify venues, invite role players, organise refreshments, and set up schedules for meetings and events.
• Collect all relevant documents for meetings.
• Keep Director’s directory.
• Liaise with travel agencies to make travel arrangements.
• Prepare briefing and notes for the Director as required.
• Keep a filing system.

Qualifications

• A minimum of Grade 12/NQF Level 4.
• No experience required.
• Good communication skills.
• Computer literate (MS Word, Excel and Power Point) and good telephone etiquette.
• Good filing and organisational skills.
• Good office administration and good inter-personal skills.
• High level of reliability.
• Ability to act with tact and discretion.