Chief Production Clerk: Travel and ID Document Dispatch/Administrative Support Services

About

Coordinate high-security document workflow, dispatch, records, stock, administration, compliance and staff across High Security Printing and Security Printing. Requires Grade 12 and at least three years' appropriate industry experience. Salary: R338 106 per annum (Level 07) Number of posts: 2 Reference: GPW 26/021 Duty station: Pretoria

How to apply

Submit an application on form Z83, indicating reference GPW 26/021, with full particulars to the department in which the vacancy exists. Applications: Link: GPW 26/021.

Responsibilities

• Monitor the movement, work in progress, and distribution of documents.
• Coordinate and monitor production workflow, work-in-progress and the movement and distribution of high-security printed materials.
• Ensure the proper preparation of finished goods for dispatch, including the accurate application and verification of customer information, delivery addresses, waybills and supporting documentation.
• Coordinate with internal departments, external parties, shipping companies and courier service providers to arrange transportation and ensure the accurate and timely delivery of printed materials.
• Process waybills, proof-of-delivery documentation, courier invoices and allocation notices.
• Maintain accurate records of finished goods transferred and distributed.
• Monitor and maintain inventory levels of printing materials, supplies and consumables.
• Keep and manage accurate records, registers, statistics and correspondence.
• Manage safety, health, environment, risk and quality within the Section.
• Provide administrative and logistical support to the Section.
• Facilitate the effective management of procurement, equipment, materials and facilities within the Section.
• Supervise and manage employees within the Section.
• Participate in the development, review and implementation of relevant policies, procedures and operational systems.

Qualifications

• Grade 12 Certificate.
• Minimum of 3 years’ appropriate experience in the industry.
• Must be able to obtain a positive security clearance.
• Knowledge of processes and equipment.
• The incumbent will be required to work rotating shifts, including weekends, public holidays, and night shifts, based on operational requirement.
• Extended working hours may be required.
• Ability to communicate with all levels of management.
• A valid driver's license will be an added advantage.