Administration Clerk: Administrative Support Services, Directorate: Security Printing

About

Support the Chief Clerk with production activities and administrative workflow in the security-printing environment. Requires a Grade 12 Certificate, no experience, knowledge of relevant public-service and GPW frameworks, and ability to obtain positive security clearance. Salary: R237 453.00 per annum. Reference: GPW 26/030. Duty station: Pretoria.

How to apply

Hand-deliver applications at: 389 Sophie De Bruyn Street, Pretoria. To submit an application online, click the link under the post you wish to apply for. Attach only a copy of CV and the completed Z83. All attachments for online application must include an application form Z83 and CV only combined, in PDF and as one attachment. Indicate the correct job title and the reference number of the post on the subject line of your email. Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or at www.gov.za/documents.

Responsibilities

• Assist the Chief Clerk with production activities and support smooth workflow within the security-printing environment.
• Liaise with design, press, printing, finishing, and other relevant units to support the timely completion of work.
• Track usage, initiate re-ordering when required, and maintain an organized inventory system.
• Maintain, update and manage records of production activities, including job specifications, client requirements, production schedules, inventory levels, and related information.
• Distribute printed documents and related correspondence to relevant stakeholders.
• Coordinate with courier or transport service providers to arrange deliveries and monitor delivery progress.
• Track and trace dispatched printed materials to support timely and accurate delivery.
• Communicate with delivery personnel, monitor shipment status, and assist in resolving delivery issues or delays.
• Administrative reporting and procedures.
• Compile up-to-date statistics and provide input for daily, weekly, or monthly reports as required.
• Support the ordering and maintenance of adequate material stock to ensure availability for continuous production.

Qualifications

• Grade 12 Certificate.
• No experience required.
• Understanding of relevant public service administration frameworks, GPW policies, security printing procedures, and internal administrative prescripts.
• Must be able to obtain a positive security clearance.