School Administrative Manager

About

The School Administrative Manager supports the Head of School in managing and coordinating the School's academic, operational and general administrative functions. The role operationalises the School Integrated Strategy and Plan, oversees administrative staff and operations, and ensures academic administration, facilities, procurement and compliance functions operate within institutional policies. Applicants need a relevant Bachelor degree or equivalent Diploma (NQF Level 6) and at least five years' relevant experience, including line management and coordination across multiple administrative functions. Job grade: Peromnes 8. Salary: A competitive salary package commensurate with Job Grade AD08 will be offered. Reference: IRC108117.

How to apply

Submit a cover letter, a detailed CV (with names, addresses, and contact details of three contactable referees), ID copy and certified copies of degrees/diplomas by registering your profile on the Wits i-Recruitment platform located at https://www.wits.ac.za/vacancies/ and submitting your application.

Responsibilities

• Staff Leadership & HR Administration: Direct line management and supervision of an administrative staff team; and school-level coordination of staff contracting cycles, leave tracking, and HR documentation governance.
• Academic Administration Oversight: Developing and managing the integrated School academic, marketing and operational calendar; supporting learning management systems; and curating and visualising student and academic data for decision-making.
• Integrated Plan & Coordination: Operationalising the School Integrated Plan as a standing control sheet, coordinating workload capacity data, curating and visualising school data for decision-making.
• Risk, Reporting & Governance: Compiling reports on maintaining the operational risk register, identifying digitisation and process optimisation opportunities, and compiling accreditation and review reports.
• Facilities, Assets & Procurement: Maintaining oversight of School facilities, ICT environment, asset registers, and procurement compliance in liaison with finance staff.

Qualifications

• Qualification: A Bachelor degree or equivalent Diploma in a relevant field (NQF Level 6).
• Experience: Minimum of 5 years of work-related experience, including at least 3 years in a role with direct line management of administrative staff, and at least 2 years coordinating across multiple administrative functions in a complex institutional environment.
• Core Competencies & Skills: Solid knowledge of HR policies, procedures, and academic administration processes in higher education or a similar complex environment; working knowledge of budgeting, financial administration, and procurement compliance; strong proficiency in MS Office (especially Excel)
• Experience with digital optimisation tools (e.g., Power Query or process automation).
• Experience coordinating quality assurance evaluations or accreditation processes in higher education.