Registry Clerk

About

Provide registry counter, correspondence, filing, records-management and archiving services in Pretoria. Requires a Grade 12 certificate and knowledge of registry work, the public-service legislative framework, storage and retrieval procedures, and computer operation. Job grade: Level 5. Salary: R237 453 per annum. Reference: 3/1/1/1/2026/338. Duty station: Chief Directorate: Supply Chain Management Services: Gauteng (Pretoria).

How to apply

Submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) by hand delivery during office hours to 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street), Berea Park, Pretoria, 0001, or by email to Post338@dlrrd.gov.za.

Responsibilities

• Manage operations to achieve planned outcomes.
• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filing and record management service.
• Open and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Operate office machines in relation to the registry function.
• Process documents for archiving an/disposal.
• Electronic scanning of files.

Qualifications

• Applicants must be in possession of a Grade 12 Certificate.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate a computer.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Understanding of the work in registry.
• Planning and organisation.
• Computer literacy.
• Communication (verbal and written).
• Interpersonal relations.
• Ability to work within a team.