Registry Clerk

About

Registry role in the Office of the Deputy Minister, receiving, distributing, recording and filing documents and providing office support. Requires Grade 12, records-management knowledge and basic computer skills. Job grade: Level 05. Salary: R237 453 per annum. Reference: DHET01/11/2026. Duty station: Pretoria.

How to apply

Apply online using the new Z83 form through the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply. Upload a comprehensive CV and any other document where required.

Responsibilities

• Ensure the smooth, efficient and effective flow of documents (receive and distribute) between the office of the executive authority, the department and other structures like cluster committees.
• Receive and distribute post and documents.
• Record documents in the required databases/ registers.
• File all documents in accordance with relevant prescripts like the National Archives Act and the MIS prescripts.
• Render general support function in the office of the executive authority.
• Render assistance with logical arrangements.
• Assist with the distribution of Cabinet/ Executive Council memorandum.
• Assist with document reproduction and facsimile services.
• Control stocks and stationery as chief user clerk for the executive authority’s office.
• Study relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.
• Remain up to date with regard to the applicable prescripts/ policies and procedures that apply to his/ her work terrain.
• Remain abreast with the procedures and processes applicable to the office of the executive authority.

Qualifications

• An appropriate Grade 12/ National Senior Certificate.
• Knowledge of record management, record keeping and archive procedures.
• Knowledge and understanding of the National Archives Act and the MIS prescripts and procedures.
• Basic computer skills.