Registry Clerk

About

The Department of e-Government seeks a Registry Clerk in the Office of the MEC to provide registry, office-support, stationery-control, messenger/driver-support and meeting-logistics services. Applicants need an NQF Level 4 qualification recognised by SAQA; no working experience is required. The post is at Level 05 with a package of R237 453.00 per annum plus benefits. Job grade: Level 05. Salary: R237 453.00 per annum (plus benefits). Number of posts: 1. Reference: refs/057183. Duty station: Johannesburg.

How to apply

Apply strictly online at http://professionaljobcentre.gpg.gov.za quoting the relevant reference number. No hand-delivered, faxed, or emailed applications will be accepted. Only an updated comprehensive CV (with detailed personal information, duties, experience, and references) is required. Complete the online Z83 form in full, including all fields of Sections A, B, C and D; for Sections E, F and G applicants may indicate “refer to CV” or “see attached” where acceptable, but the question on conditions preventing re-appointment under Part F must be answered and the declaration signed.

Responsibilities

• To provide registry services.
• Distribute documents to the department cluster committees and external role players.
• Handling telephone and other enquiries received.
• Received, register, sort, and distribute incoming and outgoing mail, memos, and official documents between the Chief of Staff, the department, cluster committees and external stakeholders.
• Track and trace files and control the physical or electronic movement of documents within the office.
• Attend to clients.
• File all documents.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribution of files and mail monthly.
• Opening and closing files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files as required.
• File and retrieve documents systematically according to the approved departmental file plan and regulatory guidelines (such as the National Archives and Records Services Act).
• Open and close files, assign folio numbers, and maintain safe custody of confidential or sensitive records.
• Prepare and process older files for archiving or legal disposal.

Qualifications

• NQF Level 4 as recognized by SAQA.
• No working experience required.