Registry Clerk

About

Permanent registry clerical role supporting registry and document-management services. Requires Grade 12/NQF 4; no experience is required. Job grade: Level 05. Salary: R237 453 101 per annum. Terms of service: Permanent. Reference: REGCLE. Duty station: Pretoria, Hatfield.

How to apply

Apply online through the official advert link (CLICK HERE). Submit a 2021 Z83 form and recently updated comprehensive CV as two attachments; quote reference REGCLE.

Responsibilities

• The purpose of the post is to render effective and efficient administrative clerical services to support the delivery of registry and document management services.
• Render general clerical support services, including registering, stamping, sorting and distribution of incoming and outgoing physical and electronic documents and mail.
• Open new files and register them in the Register of Files Opened, and close files and register them according to the registry procedure manual and file plan.
• Replace worn-out file covers as and when required.
• Manage a SharePoint folder for Ministry documents.
• Complete control sheets, report files that are due for disposal, and record all documents to be scanned in the Register of Scanned Documents.
• Issue and receive physical and electronic files.
• Photocopy and scan records as requested.
• Arrange and pack records as per transfer list and conduct logistical arrangements for the transfer of archival records.
• Driving change and operational excellence and ensuring compliance in own area of work.

Qualifications

• National Senior Certificate / Grade 12 (NQF level 4) as recognised by the South African Qualifications Authority.
• No work experience required.
• Basic job knowledge in terms of exposure to a Registry Environment and knowledge of Electronic and Manual Filing and Administration.
• Communication (verbal and written), Interpersonal Relations, Flexibility, Planning and Organising, Technical Competencies, Document management (Manual and Electronic), Archiving, Communications, Record keeping.
• Computer Literacy.