Personal Assistant in the Office of the Head of Department

About

Provide secretarial, administrative, meeting and budget support to the Head of Department. Requires Grade 12, a relevant NQF 6 National Diploma and at least three years’ relevant senior-management support experience. Job grade: Level 07. Salary: R338 106 per annum. Reference: 2026/COGHSTA/70. Duty station: Head Office (Mbombela).

How to apply

Apply online through the Provincial e-Recruitment Portal: https://erecruitment.mpg.gov.za. Register and create a profile, then submit a signed Z83 form and comprehensive Curriculum Vitae.

Responsibilities

• Provides secretarial/receptionist support to the Head of Department.
• Perform advanced typing work.
• Records the engagements of the Head of Department.
• Compiles realistic schedule of appointments.
• Renders administrative support services.
• Ensures the effective flow of information and documents to and from the office of the Head of Department.
• Does filling of documents for the Deputy Director General and the unit were required.
• Draft documents as required.
• Ensure that travel arrangements are well coordinated.
• Prioritize issues in the office of the Head of Department.
• Scrutinizes routine submissions/reports and make notes and/or recommendations for the Head of Department.
• Provides support to Head of Department regarding meetings.
• Coordinates logistical arrangements for meetings when required.
• Records minutes/decisions and communicates to relevant role-players, follow-up on progress made.
• Supports the Head of Department with the administration of the Head of Department’s budget.

Qualifications

• A National Senior Certificate (Grade 12) and a recognised National Diploma at NQF level 6 in Secretarial or relevant qualification.
• A minimum of three years’ relevant experience in rendering a support service at senior management level.
• Skills and Competencies: Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette. Computer literacy. Sound organizational skills. High level of reliability. Written communication skills.
• Ability to act with tact and discretion. Ability to do research and analyse documents and situations. Knowledge of the relevant legislation/policies/prescripts and procedures. Basic knowledge on financial administration.