Personal Assistant in the Office of the Deputy Director General

About

Provide secretarial, administrative, meeting and budget support to the Deputy Director General in the Branch: Co-operative Governance and Traditional Affairs Support. Requires Grade 12, a relevant NQF 6 National Diploma and at least three years’ relevant senior-management support experience. Job grade: Level 07. Salary: R338 106 per annum. Reference: 2026/COGHSTA/61. Duty station: Head Office (Mbombela).

How to apply

Apply online through the Provincial e-Recruitment Portal: https://erecruitment.mpg.gov.za. Register and create a profile, then submit a signed Z83 form and comprehensive Curriculum Vitae.

Responsibilities

• Provides secretarial/receptionist support to the Deputy Director General.
• Perform advanced typing work.
• Records the engagements of the Deputy Director General.
• Compiles realistic schedule of appointments.
• Renders administrative support services.
• Ensures the effective flow of information and documents to and from the office of the Deputy Director General.
• Does filling of documents for the Deputy Director General and the unit were required.
• Drafts documents as required.
• Ensure that travel arrangements are well coordinated.
• Prioritize issues in the office of the Deputy Director General.
• Scrutinizes routine submissions/reports and make notes and/or recommendations for the Deputy Director General.
• Provides support to Deputy Director General regarding meetings.
• Coordinates logistical arrangements for meetings when required.
• Records minutes/decisions and communicates to relevant role-players, follow-up on progress made.
• Supports the Deputy Director General with the administration of the Deputy Director General’s budget.

Qualifications

• A National Senior Certificate (Grade 12) and a recognised National Diploma at NQF level 6 in Secretarial or relevant qualification.
• A minimum of three (03) years’ relevant experience in rendering a support service at senior management level.
• Skills and Competencies: Language skills and the ability to communicate well with people at different levels and from different backgrounds. Good telephone etiquette. Computer literacy. Sound organizational skills. High level of reliability. Written communication skills.
• Ability to act with tact and discretion. Ability to do research and analyse documents and situations. Knowledge of the relevant legislation / policies / prescripts and procedures. Basic knowledge on financial administration.