Administration Clerk

About

The Limpopo Department of Education seeks 1,040 permanent Administration Clerks for public ordinary schools, with successful candidates appointed to deserving schools in the district and circuits to which they apply. The role provides administrative and clerical support across general administration, personnel, financial administration and supply-chain support. Applicants require a Grade 12/Matric Certificate; an NQF Level 6 or 7 qualification in Administration or Accounting is an added advantage. Job grade: Salary Level 05. Salary: R237 453.00 per annum. Salary: R237 435.00 - R279 708.00. Terms of service: Permanent. Number of posts: 1040. Reference: Refer to Annexure C. Duty station: Public Ordinary Schools (Refer to Annexure C).

How to apply

Submit a fully completed and signed new Z83 form, quoting the specific reference number for the post in the "Reference Number" column, online at https://erecruitment.limpopo.gov.za (registration is required) OR hand deliver to the relevant District address in Annexure B. Certified copies of educational qualifications, academic records, identity documents and a valid driver's licence (where required) are only required on the day of the interviews.

Responsibilities

• Provide clerical and administrative support services to the school.
• Record, organise, store, capture and retrieve correspondence and data.
• Maintain filing systems (manual and electronic).
• Manage incoming and outgoing correspondence registers.
• Type and process documents, including letters, reports and emails.
• Distribute documents to relevant stakeholders.
• Handle routine enquiries and provide information to internal and external stakeholders.
• Maintain accurate registers, statistics and databases.
• Ensure proper document classification and archiving.
• Safeguard records in line with departmental policies.
• Ensure compliance with record-keeping requirements.
• Maintain staff records and personnel files.
• Administer leave registers and attendance records.
• Assist with HR-related administrative processes.
• Support coordination of staff travel and accommodation arrangements.

Qualifications

• Grade 12 / Matric Certificate.
• An NQF Level 6 or 7 qualification in Administration or Accounting will be an added advantage.
• Computer literacy (MS Office and departmental systems).
• Records and document management.
• Report writing and minute-taking.
• Data capturing and data verification.
• Basic financial administration.
• Problem-solving and attention to detail.
• Ability to perform routine administrative functions efficiently.
• Numerical and basic accounting skills.
• Organising and time management.
• Effective verbal and written communication.
• Customer service orientation and stakeholder engagement.
• Ability to work in teams and support team cohesion.
• Professional conduct and confidentiality.