Procurement Manager

About

Avenue Healthcare seeks a permanent Procurement Manager at its Head Office to lead Group procurement, inventory and warehouse management, distribution centres, and vendor management. The role is responsible for supply continuity, cost control, supplier partnerships, procurement savings, benchmarking, governance and reporting. Applicants need a relevant bachelor's degree, 6–8 years' supply chain management experience including at least 3 years in management, procurement professional qualifications and KISM membership. Reference: ERF0306 Terms of service: Permanent Duty station: Head Office - Muthithi Place

How to apply

Apply online through the official advert page on Avenue Healthcare Recruitment Portal.

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Responsibilities

• Accountable for the Group's Procurement, Inventory & Warehouse Management, Distribution Centres and Vendor Management functions.
• Lead, develop and motivate the procurement and supply chain team — the Senior Procurement Officers, through clear objectives, delegated procurement authorities, segregation of duties across requisitioning, purchasing, receiving and payment, upskilling on best practice and current procurement trends,
• Set and deliver the Group Procurement strategy and Annual procurement plan; collect, review and analyse operational data to shape strategies, plans, policies and procedures, with clear targets.
• Own category management across pharmaceuticals, medical-surgical consumables, laboratory, theatre and general supplies, consolidating demand across facilities to leverage Group volumes.
• Develop and manage supplier rosters with transparent selection, evaluation, quality and performance-measurement mechanisms, maintaining a competitive supplier base.
• Coordinate tenders and negotiate long-term contracts; oversee preparation of service delivery contracts, leases and purchase orders for all acquisition needs; manage framework agreements, including market assessments for equipment placement requirements.
• Lead structured renegotiation cycles with priority and consolidation of supplies where applicable — pricing, discounts, bonuses and payment terms — including settlement-for-pricing arrangements agreed with Finance, with every agreement documented in the supplier contracts.
• Manage vendor contracts and relationships to ensure completeness of contracted deliverables, prompt resolution of vendor and finance-related queries, support in sourcing of products, and uninterrupted service; implement the supplier performance management plan, rolling out KPIs and reporting on supp
• Operate a price-monitoring system that keeps prices sourced for supplies in line with the market, anchored on an external benchmark panel from comparable hospitals, with Group buying prices benchmarked at least quarterly starting with the top-spend lines.
• Deliver the validated annual savings target agreed with the Chief Finance Officer, using the full range of procurement levels, standardisation, optimisation, consolidation and outsourcing.
• Drive cross-site price harmonisation so that no facility buys the same item at a higher price than another; investigate and close exceptions identified through GRN and procurement analytics.
• Protect gross margins: manage buying prices and supplier terms so that approved mark-ups and selling prices hold across pharmacy, laboratory, theatre and consumables, delivering procurement's share of the Group's margin-improvement initiatives.
• Monitor and maintain the system pricing structure: ensure updated trade (market) prices are loaded in the ERP as prescribed by the Manufacturers, that selling prices derive from the approved mark-up structure, off the trade prices as the base — so that every negotiated discount reaches the margin an
• Manage supplier credit terms and the health of supplier accounts together with Finance — balances kept within contractual terms where cash allows and critical suppliers prioritised for payment — acting early to prevent account holds, demand notices and supply closure notifications.
• Ensure continuous supply of medical supplies at minimum inventory cost, with effective lines of communication for timely delivery of commodities using the most appropriate procurement procedures.

Qualifications

• Bachelor’s degree in business, commerce, supply chain management and any related field.
• 6 - 8 years’ experience in Supplies Chain Management with at least 3 years managerial experience. Healthcare industry experience preferred.
• Professional qualification in Procurement or Purchasing & Supplies Management (CIPS or its equivalent).
• Certified and Member in good standing with Kenya Institute of Supplies Management (KISM).
• Experience working with an ERP preferably Oracle Supply Chain Module.