Principal Office Administrator

About

Reporting to the Manager Administration, the role provides administrative support and office management to the Managing Director's office. It requires a bachelor's degree in Secretarial Studies, Business and Office Management or equivalent, a management course, computer proficiency, and nine years' experience including three years at Senior Office Administrator grade or comparable position. Job grade: KET 5. Terms of service: Permanent and pensionable. Number of posts: One (1) position. Reference: KET/5/1C/40/249 VOL II - B (11/2026).

How to apply

Submit an application clearly indicating the position applied for and vacancy Reference No. as the subject heading via the joblink posted on the KETRACO website. Hard copies shall not be considered. Provide a signed application letter; a detailed Curriculum Vitae indicating current and previous employers, positions held, level of education, current and expected salary, notice period required to take up appointment and names of at least three professional referees; copies of academic and professional certificates; and a copy of National Identification Card or Passport.

Responsibilities

• Carrying out office administrative duties including arranging for meetings, managing the MD's Bring Ups and tracking progress of various assignments.
• Drafting, transcribing notes, typing correspondences and reports.
• Handling and prioritizing all outgoing and incoming correspondence.
• Managing and screening phone calls and redirecting when appropriate.
• Monitoring and requisitioning of office supplies and equipment.
• Maintaining an effective filing and record management system for the Executive office.
• Attending to internal and external customers/visitors.
• Managing office petty cash.
• Maintaining the itinerary and agenda for the Executive office.
• Coordinating the Executive office transport.
• Coordinating office maintenance.
• Disseminating memos reports and other communications to relevant staff.
• Handling and ensuring confidential documents are secure.

Qualifications

• Bachelor's degree in any of the following disciplines: Secretarial Studies; Business and Office Management or equivalent qualification from a recognized institution.
• Management course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Cumulative service period of nine (9) years' work experience, three (3) of which must have been at the grade of Senior Office Administrator or in comparable position.